The Fundraising Preference Service is a service run by Syrenis Ltd ( www.syrenis.com ) on behalf of the Fundraising Regulator, a Private Limited Company with its registered offices at CAN Mezzanine, Old Street, 49 – 51 East Road, London N1 6AH.
Please note that the FPS only applies to charities registered in England, Wales and Northern Ireland ("Fundraising Organisations"). For information about charities registered in Scotland, please see here. Certain Fundraising Organisations will be registered with the Fundraising Regulator, and may already be signed up to use the FPS, whereas others will not.
Definition of the service
The FPS is a website, post and email based service which allows members of the public to notify a specific Fundraising Organisation not to send direct marketing communications (including fundraising) by submitting their contact details into a central contact system. A supporting phone line is available to help those who cannot access IT to use the service.
How can I use the FPS?
You may update the FPS at any time with the names of charities or other fundraising organisations ("Fundraising Organisations") from whom you no longer wish to hear, giving relevant contact details to "suppress" (i.e. mark as "do not contact"). You may notify in respect of up to three Fundraising Organisations per request, but can make any number of requests.
Once your contact preferences and personal details are submitted, all those Fundraising Organisations that you name (or select from our search function) will receive prompt notification from the FPS that suppression of your details has been requested. This written notice will include instructions on how to access these details.
From this point Fundraising Organisations are requested to suppress your details within a reasonable period and are in any event expected to take action within 28 days of your initial notification to the FPS.
What happens to my request?
Whenever you use the FPS to ask that a Fundraising Organisation stops contacting you, we will send them an initial email notifying them to sign up and/or log in to the secure FPS website, where they can see the details of your request (or they can opt to receive a direct update "feed" of all such requests).
If after 28 days from your request you are still receiving fundraising communications from that Fundraising Organisation, you can log into the FPS using the reference code for the request to and we will send them a second formal notice by email or post.
If you continue to receive direct marketing communications from the Fundraising Organisation and you wish to make a formal complaint, you can contact the Fundraising Regulator using the Fundraising Regulator's Complaints Form if you prefer to make a formal complaint.
If you have at any time previously notified the Fundraising Organisation not to market themselves to you, please clearly indicate when and how when contacting us.
Getting the best out of the service
You should be aware that the FPS database is only as accurate as the information you provide. If you:
then this will affect the quality of the service we are able to provide.
Please note that:
Who runs the FPS?
Use made of personal information
We would normally not expect to keep such personal for longer than two (2) years, which is the latest time in which you can raise a complaint under the FPS for non-compliance. Aggregated data may be used anonymously for research and statistical analysis.
Who has access to your information / who is it disclosed to
Personal information you submit to us may be accessed by staff at the Fundraising Regulator in charge of the FPS and by our systems contractors.
The personal information you provide via the website is stored on servers managed by our contractors, who are bound under a legal agreement with the Fundraising Regulator to protect your data. This requires them to comply with legislation on the secure, lawful and fair processing of personal data, including keeping adequate technical and other measures in place to protect personal data from loss or unauthorised access, and only to use it in accordance with the terms of its agreement with the Fundraising Regulator.
The data provided will be further disclosed to named third parties where you have identified specific charities or fundraising organisations that you no longer wish to hear from in registering on the FPS. This is in accordance therefore with your consent and instructions, and this personal data will be solely used for suppression purposes or to incorporate onto suppression software. Your data will not be disclosed to these third parties for any other purpose except where requested by you or required by law.
Such third parties are, by their terms of accessing the FPS service and/or notices provided from time to time by the FPS, expressly forbidden from using this personal information for any purpose other than suppression of marketing communications to those details (which will mean retaining sufficient records of such information to do so). They are also reminded that they are required to comply with all applicable laws in respect of all personal information they receive.
Where your information is held
The data that you submit to us is stored on servers managed by our contractors, all of which are presently within the European Economic Area (‘EEA’). Where a third party receives your data from us (for example, a Fundraising Organisation that needs your details for the purposes of suppressing further marketing contact), they are restricted under the terms of their contract with us from storing this data outside of the EEA, except where they have ensured adequate protections for your data privacy rights.
A "cookie" is a piece of information, like a tag, which some websites create on your PC. Our cookies allocate each user of this website with a random number. The cookies used on this site are not used for the collection of any personal information. Our cookies will not be used to analyse your visits to other websites or track any internet searches you may undertake whilst on the website, other than for statistical analysis. The information collected via cookies will be used to track movement on this website for statistical analysis.
Access to your personal data
Third party sites
How long is your data kept?
All personal data received by the means set out above is stored – either by the Fundraising Regulator or our contractors – only for as long as necessary for your use of the FPS. This is necessary in order to ensure that the relevant fundraising organisations are complying with the relevant notices, subject to the two-year maximum period for registering a complaint.
Where your data is submitted through the FPS, that data will necessarily be stored by any fundraising organisations you name for the purpose of suppressing personal details, as set out above, until such time as you may instruct them to do otherwise (by contacting the charity directly to change their communication preferences).
Last updated 22nd June 2017